Privacy Policy and “cookies”

 

Privacy notices for Users of the website desoto.pl (http://desoto.pl) in accordance with the EU’s General Data Protection Regulation (‘GDPR’)

 

The information we have provided below gives you an overview of our approach to processing your personal data and your rights under the provisions of data protection legislation in connection with browsing the content of this website and/or using the website functionalities, like the contact form or signing in as a registered user.

The personal data processed depend largely on the services or products you use in any given case.

Classification

  1. Data controller and contact
  2. Processing purposes and data categories
  3. Provider of processing services and processing in countries outside the European Economic Area
  4. Your rights
  5. Data security
  6. Storage period

1. Information on the data controller

Data controller under Article 4(7) GDPR:

DE SOTO Sp. z o.o.

15, Ficowskiego Street

01747 Warsaw, Poland

Email address: desoto@desoto.pl

The easiest way to reach our data protection officer is by sending an email to desoto@desoto.pl or writing to the above address.

 

2. Processing purposes and data categories

We aim to inform you about the various types of personal data we process and the purposes for which we do this below.

2.1 Customer services and improvement of functionality

To make it possible to answer specific website User’s inquiries about merchandise and/or services presented on the website, the following personal data are processed for the performance of the contract in accordance with Article 6(1.)(b) GDPR:

Database name Extend of data processing Processing Purpose
Website Users’ personal data. ·         User’s name and surname

·         e-mail address

·         Tax ID No.

·         Logging data (login, password)

·         Inquiries’ archive

Providing access to the website functionalities, providing commercial offers in response to the Users’ inquires.
Personal data of the website Users who became contractors or affiliates of DE SOTO Sp. z o.o. or are DE SOTO’s contractors’ representatives ·         User’s name and surname

·         e-mail address

·         Tax ID No.

·         Logging data (login, password)

·         Inquiries’ archive

·         order no.

·         phone number

·         bank account no.

Establishing and executing commercial contracts as well as properly documenting the commercial operations (for accounting and tax purposes).
Personal data of the website Users who cancelled their contracts Or addressed a cmplaint about merchandise Or services provided ·         User’s name and surname

·         e-mail address

·         Tax ID No.

·         Logging data (login, password)

·         Inquiries’ archive

·         order no.

·         phone number

·         bank account no.complaint number

Keeping the archive of commercial contracts and documents (for accounting and tax purposes); managing the claims and potential claims’ retention

If sufficient for the purpose, we work with data rendered anonymous or aggregated data rather than personal data.

2.2. Cookies

We may also use cookies to gather information about your visits to our website and enhance your experience.

COOKIES. A cookie is a small string of information that the website you visit transfers to your computer for identification purposes. Cookies can be used to follow your activity on the website and that information helps us to understand your preferences and improve your website experience. Cookies are also used for such activities as remembering your user name and password, if you use such a feature on this site. You can turn off all cookies, in case you prefer not to receive them. You can also have your computer warn you whenever cookies are being used. For both options you have to adjust your browser settings (such as Chrome, Safari, Firefox, Internet Explorer, or other browser). There are also software products available that can manage cookies for you. Please be aware, however, that when you choose to reject cookies, this choice may limit the functionality of the website you visit and you may lose access to some of its features.

2.3. Links to Third Parties

PURPOSE OF LINKS. For your convenience and to improve the usage of the website we may insert links to third parties on this site. This privacy policy does not apply to such third party websites. These links take you outside our service and off DE SOTO Sp. z o.o. site and are beyond our control. This includes links from partners that may desoto.pl logos as part of a co-branding agreement. The sites those links can take you to have their own separate privacy policy and although we seek to protect the integrity of our site, DE SOTO Sp. z o.o. is not liable for the content and activities of those sites. Your visits and access to such websites is at your own risk. Please note that those other sites may send their own cookies to users, collect data, or solicit personal information.

 

3. Provider of processing services and processing in countries outside the European Economic Area

In some cases, we arrange for external service providers to process your data (e.g. troubleshooting, creation of mailings). This makes it necessary for us to transmit your personal data to our external service providers for a specified purpose (confined to the purpose in question). We have selected our service providers carefully and commissioned them in writing. They are bound by our instructions and we have obtained information about their technical and organisational measures for the secure processing of personal data. We also require that our service providers comply with the applicable data protection regulations. We work with service providers from the EU and other EEA countries. We have concluded processing contracts with our external service providers in accordance with Article 28(3.) GDPR, EU standard contractual clauses in accordance with Article 28(7.) GDPR or the transmission is based on a decision of the EU Commission in accordance with Article 45 GDPR (e.g. Privacy Shield).

We store all our data with a cloud service provider within the EU or in IT infrastructures and systems (employee computers) at our sites within the EU.

We work with IT service providers that facilitate the ride-hailing services in accordance with point 2.1, as well as the fault elimination, customer services and improvement of website’s functionalities.

We do not sell personal data to third parties.

However, we do reserve the right to disclose information about you if we are legally obliged to or if we are required to surrender it by administrative or law enforcement bodies (e.g. police or public prosecutors).

 

4. Your rights

You have the right to request information from us at any time about your personal data we have stored and the origin, recipients or categories of recipients to whom these data are forwarded or otherwise disclosed, the purpose of the storage and processing, the planned storage period, our automated decision-making procedure, the right to data portability, the existence of a right to rectification, erasure, restriction of or objection to processing, and any existing right to lodge a complaint with a supervisory authority.

You also have the right to rectification of incorrect data and, in cases where the legal requirements are met, to blocking and erasure, as well as to restrict the processing of data.

You may also send requests for information, withdrawals of consent, objections and other concerns regarding data processing by email to desoto@desoto.pl or to the address stated in the introduction.

 

5. Data security

We have taken appropriate technical and organisational measures to guarantee data security, in particular to protect your personal data against access by third parties, as well as accidental or intentional modification, loss or destruction. Such measures are reviewed periodically and adapted in line with the state of the art. The service provider may use cookies used by Google Inc.1600 AmphitheaterPkwy, MountainView, CA 94043, United States as part of the services:

  • Google Adwords – they allow you to conduct and evaluate the quality of advertising campaigns, carried out using Google Adwords,
  • Google Analytics – they allow the assessment of the quality of advertising campaigns carried out using the Google Adwords service, as well as the study of Users’ behavior and traffic and the preparation of traffic statistics,
  • Google Maps – they allow you to store information about the User, which enable the use of map functionalities available as part of the Google Maps service. Google Inc. can track the location of the User,
  • YouTube – they allow you to store information about the User that enable the use of the YouTube service functionality. Google Inc. can track video playback by the User.

The service provider may use cookies used by Facebook Inc. 1 Hacker Way, Menlo Park, CA 94025, United States. These files can be used to connect user accounts: on an external Facebook social network with a page account, if the Service Provider provides such functionality. These files can also be used to process Facebook actions on Facebook using the “Share” or “Like” buttons. The processing of these activities may be public.

The use of third party cookies is subject to the privacy policy and cookies used by these entities. The current third party rules in this area can be found here: https://www.e-regulaminy.pl/biuletyn/polityki-prywatnosci-i-plikow-cookies/.

 

6. Storage period

In principle, we process and store your data for the duration of our contractual relationship. In addition, we are subject to various retention and documentation requirements. The required periods, e.g. from tax law, can be up to 10 years. Moreover, special statutory provisions can make a longer retention period necessary, e.g. evidence in the context of statutory periods of limitation.

If data are no longer required for compliance with contractual or statutory requirements, they are regularly deleted, unless their limited further processing is necessary for the purposes listed above.

 

Edited with the help of niezbednikRODO.pl